How to Take Care of Your Office Coffee Machine?

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Table of Contents

Office coffee machines can be an employees’ best friend in the workplace, giving them a delicious kick of energy daily and helping them concentrate on their work. However, coffee machines are only looked after occasionally in the busy office environment. Even after re-energising everyone, they need to be given more attention. Like an employee, the office coffee machine needs a bit of TLC and care.

If you do not take proper care of your coffee machine, the quality of the coffee produced could decrease or stop working altogether. If you’ve got a good office coffee, it’s in your best interest to keep in in good condition and perfect working order. 

It can be tricky to gather the knowledge required to properly maintain your office coffee machine, but not after reading this guide. This blog will show you the best ways to take care of office coffee machines so they can work at their best daily.

5 Best Ways to Maintain Office Coffee Machines In Your Workplace

It is crucial to select the proper way to maintain your office’s coffee machine; otherwise, it can get damaged. Below are the tried and tested methods you can use to make your coffee taste amazing and keep your office’s coffee machine working smoothly.

Read Manual Guide For Your Office’s Coffee Machine

If you want to take good care of office coffee machines, it is crucial to understand how it works. Therefore, you must spend some time reading its manual guide – which is often neglected. It will help you understand how you should clean every part of it and how you should operate it.

Nevertheless, if you need help finding the physical manual guide for your coffee machine, you can search for it online by mentioning its model. In saying this, it’s also important to note that operating the machine correctly from the start, according to the manual, is the best way to prevent breakage or issues in your office coffee machine.

Utilise Vinegar

If your coffee machine is too old and you cannot find its manual guide online, you can use vinegar to clean all the build-up on the appliance. All the coffee residue and machine oil will make the coffee taste bad. Due to this, you need to clean it with vinegar immediately.

Here is a step-by-step guide for using vinegar to clean office coffee machines: Mix one part of white vinegar and two parts of water. Pour this mixture into the machine and turn it on like you normally make your coffee. Add water to the machine and run it twice to remove the vinegar smell. With this, you will be left with a cleaner coffee machine, which will make hygienic coffee without any nasty stuff.

Clean Your Office Coffee Machine Regularly

Proper cleaning is essential for office coffee machines; if you forget to do that, it might reduce their lifespan or ability to produce delicious coffee for the entire office. Therefore, it’s important to create a roster for all staff, allocating times when they should clean the coffee machine and its respective parts/accessories.

These parts may include water reservoirs, drip trays or coffee bean storage areas. Depending on the machine, you may need to wash parts in the sink with soapy, warm water, as that will kill the bacteria.

Turn Off The Office Coffee Machine When Not in Use

Depending on the technology in your coffee machine, it may have self-sleep features, allowing it to turn off on its own. However, if your office coffee machine doesn’t have this feature, you should switch it off and ensure that your office knows this rule. If the appliance remains powered unnecessarily, it could consume extra electricity and reduce its lifespan.

Weekly Office Kitchen Inspections

Appliances, such as office coffee machines used daily, should be inspected to avoid future damage. Due to this reason, you must take care of any wear or minor damage to your office coffee machine. The water might leak, or there might be discolouration on the apparatus; if you see such signs, it is time to repair it immediately.

3 Things You Should Avoid While Cleaning Office Coffee Machines

In the above section, we discussed what you could do to keep office coffee machines working at their full potential. However, certain things can harm the coffee machine; thus, you should avoid doing them. Let’s check them out!

Not Treating Coffee Ingredients as Fresh Products

Make sure to treat all the coffee ingredients, including milk, coffee grounds, and flavoured powders, as real and fresh products. Be sure to insert them correctly within the coffee machine, according to the instructions. Depending on whether your office coffee machine is automatic or manual, you may need to wash the coffee grind bin and drip tray after you take out all the coffee grounds.

The Utilisation Of Cleaning Agents & Chemicals

If you use cleaning agents to clean your office coffee machines, it’s important to be careful. Be sure to follow the exact instructions in your coffee machine’s manual or direct information from the manufacturer. Some coffee machine cleaning chemicals can be extremely harsh; consequently, they can damage the inner parts of the apparatuses.

Also, stronger cleaning agents, such as bleach, can be dangerous for your health. The reason is that when you use them on the inner side of the coffee maker, they can leave behind residue. Thus, when you make coffee after the cleaning, the residue can get mixed with your coffee.

Descaling Office Coffee Machines

Descaling is an essential part of office coffee machines’ maintenance. Minerals can build up over time in the machine, affecting its performance and the taste of the coffee. Therefore, descaling becomes a must; however, how this is carried out matters a lot.

If you cannot do the descaling correctly, it can damage the machine. Thus, it is recommended that you call a professional to help you out.

At BizCup, we make sure that our qualified technicians with regular, scheduled servicing look after your machine. Nevertheless, if you want to do it yourself, you can get descalers especially made for the brand of coffee machine that you have. No matter what kind of descaler you choose, follow the instructions in its manual.

Final Thoughts On Taking Care Of Your Office Coffee Machine

The importance of taking care of office coffee machines is undoubtedly a very important task. For small, day-to-day tasks, some responsibility should be placed on the office staff to clean it. However, you can rest easy knowing that at Bizcup, we provide regular cleaning and maintenance checks on your office’s coffee machine.

Maintaining your machines will help them work for longer, avoid future problems, and make delicious coffee for the office. Remember to clean the machine regularly, switch it off when not in use, follow the manual, and do weekly inspections to have a smooth coffee-making experience in the office.

Having a well maintained office coffee machine will allow your workplace to truly utilise the advantages of renting an office coffee machine.

Are you looking for a high-quality coffee machine for your office in Adelaide? Look no further than Biz Cup! Our coffee machines are perfect for offices of all sizes and will impress your employees and clients. With a variety of options to choose from, you can find the perfect machine to fit the needs and budget of your workplace.

Give us a call: 1800 249 287
Email us: [email protected]

About The Author
Picture of Ponti Capoccia – Founder and Director of Biz-Cup
Ponti Capoccia – Founder and Director of Biz-Cup

Ponti Capoccia, is a specialist in the rental and sale of office coffee machines in Adelaide, South Australia. Over the past 5 years, he has been dedicated to keeping up with the latest advancements in the office coffee machine industry. Ponti has leased dozens of office coffee machines across the entire region of South Australia.

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